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VITAL RECORDS

The Adoption Process


The Amendment Request Portal (ARP) should be used to create The Court Report of Adoption (VS 44) form utilized to:

  • Amend a California birth certificate after an adoption has been finalized
  • Create a court order delayed birth certificate after a child that was born outside of the outside of the United States, Territories of the United States, or Canada is adopted in California

Any amendment request received for a child born in another state, territory of the United States, or Canada, will be forwarded to the Vital Records in the jurisdiction where the child was born.

Please Note: The EBRS-ARP package will have to be printed, certified by the court, and submitted to CDPH-VR.

For instruction on how to use the Amendment Request Portal, please review the Instructional Presentation (PDF).


For additional information please see the informational pamphlet:

Helpful Links


Supporting Documents

Supporting documents are used to support the information being amended.  Required documents include copies of the following:

  • Certified copy of court orders
  • Adoption Orders
  • Final Decree of Adoptions

A certified copy of the Adoption Order or the Final Decree of Adoption is required when submitting a Court Report of Adoption.


Note: The Court Report of Adoption VS 44 form may differ depending on the state in which the adoption was finalized. CDPH-VR will accept other states’ certified Court Report of Adoption forms.


Sworn Statement

A notarized Sworn Statement completed by an authorized person is required to receive a certified authorized copy of the amended certificate.  Please visit the Authorized Copy vs. Informational Copy webpage for a list of authorized persons.


Court Report of Adoption

A “certified” Court Report of Adoption (VS 44) must have both of the following:

  • An original court seal (stamp)
  • A signature (or signature stamp) of the court clerk

Note: Court Report of Adoption forms from other states are acceptable.


Certified Adoption Order or Final Decree

A “certified” copy of the adoption order or final decree must be a copy of the order that was originally prepared by the court.  It cannot be an original printout.  The photocopy you receive from the court must have all of the following:

  • An original court seal
  • A signature (or signature stamp) of the judge
  • A signature (or signature stamp) of the court clerk


Certificate Fees

  • If the adoption was finalized in California after 1972, there is no fee to amend the birth certificate and receive one copy of the new birth certificate.  Additional copies are twenty-nine dollars ($29) each.
  • If the adoption was finalized in California prior to 1972, there is a twenty-dollar ($20) processing fee, which includes one certified copy of the new certificate.  Additional copies are twenty-nine dollars ($29) each.
  • If the adoption was finalized in another state or country, there is a twenty-dollar ($20) processing fee, which includes one certified copy of the new certificate.  Additional copies are twenty-nine dollars ($29) each.
  • If the person was adopted in California but born outside of the United States, Territories of the United States, or Canada, then there is no fee to register the adoption and receive one copy of the court order delayed registration of birth certificate.  Additional copies are twenty-nine dollars ($29) each.

Note: Any amendment request received for a child born in another state, territory of the United States, or Canada, will be forwarded to the Vital Records in the jurisdiction where the child was born.


Processing Times

Please refer to the Processing Times webpage for current processing times.


Helpful Tips

  • Use EBRS-ARP to complete the Court Report of Adoption (VS 44) form
  • No erasures, alterations or whiteouts are allowed once a document has been certified, (no original entries)
  • This form will assist in creating the new birth certificate


Other Amendment Types

General Birth Amendment

Court Order Name Change

Correcting a Sex Field Error

Sex Change/Reassignment

Acknowledgement of Paternity/Parentage

Adjudication of Facts of Parentage

Supplemental Name Report

Death/Fetal Death

Marriage

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